Planning an accessible day out requires thoughtful consideration of someone’s physical, sensory, and emotional needs.
Whether you are organising an outing for family, friends, or clients, ensuring the experience is comfortable, enjoyable, and accessible is crucial. In honour of International Day of People with Disabilities (IDPwD), this article offers a guide on how to plan a day out that is both inclusive and accommodating for those who are elderly and/or living with disabilities.
Know their needs and preferences
Before making any arrangements, it is essential to talk to the person or group you are planning for. Disabilities and aging can affect people in various ways, so it becomes crucial to identify specific needs. This would include:
- Mobility: Does the individual use a wheelchair, walker, or cane? If so, ensure the venue is wheelchair-friendly with appropriate ramps, elevators, and accessible restrooms.
- Sensory sensitives: Some people may be sensitive to loud noises, bright lights, or crowded spaces. Make note of preferences for quieter or calmer environments.
- Health considerations: Be mindful of any medical needs, such as regular medication, the need for breaks, or access to medical facilities.
- Dietary restrictions: Make sure there are suitable food options that meet any dietary restrictions.
By understanding these specific needs, you can tailor the day to ensure it is as comfortable and enjoyable as possible.
Choose accessible locations
The venue is one of the most critical factors in planning an accessible day out. When selecting places to visit, consider the following:
- Wheelchair accessibility: Look for venues with smooth, wide pathways and ramps. Check whether they have wheelchair-accessible entrances, restrooms, and seating. Many attractions now provide detailed accessibility guides on their websites.
- Public transportation: If you are relying on public transport, make sure the vehicles and infrastructure are fully accessible. Trains, buses, and stations should be equipped with elevators or lifts, low-floor buses, and audio/visual announcements for ease of navigation.
- Parking: Ensure there are accessible parking spaces near the entrance, ideally closer to the main entrance for easy access.
- Seating and rest areas: Ensure there are plenty of seating options available, particularly in outdoor areas like parks or gardens. Regular breaks throughout the day can help reduce fatigue.
- Accessible facilities: Ensure the venue provides accessible restrooms, including those with wider doors and proper support bars.
Popular locations that tend to be more accessible for the elderly and people with disabilities include botanical gardens, museums, aquariums, and parks that offer paved paths and seating.
Plan a flexible itinerary
Having a flexible itinerary can make the day less stressful. A rigid schedule with little room for adjustments can cause unnecessary anxiety or fatigue. Consider the following:
- Pacing: Do not try to fit too much into one day. Plan for plenty of downtime and breaks.
- Length of outing: Plan for shorter, more manageable outings. Half-day trips can be ideal, especially for people who may need to rest more frequently.
- Multiple options: Offer different options for activities and allow the group to choose based on how they are feeling that day. For instance, if you visit a zoo, you might have the option of sitting on a guided vehicle instead of walking the entire park.
- Avoid crowds: Some people may feel overwhelmed in crowded settings, so it is important to avoid peak visiting hours, especially at popular attractions.
Arrange special transportation if necessary
If standard transportation options are not suitable, consider arranging for special transportation services. Some areas offer accessible shuttle services, especially for groups or individuals with mobility impairments. For individuals with severe mobility restrictions, you may need to arrange for accessible taxis, private vans, or other accessible vehicles. Always confirm the transport is suitable for wheelchairs, walkers, or other mobility aids.
Ensure availability of staff
If the individual requires extra support or assistance throughout the day, it is important to have trained staff available. Depending on the person’s needs, this may include caregivers, companions, or volunteers who can help with navigating the venue, assisting with eating, or managing any health concerns. If the venue provides such services, make sure to book them in advance.
Consider accessibility features at restaurants and cafés
Dining out can be a significant part of any outing, so make sure to choose restaurants or cafés with accessible features. These may include:
- Wheelchair-accessible tables and entrances,
- Menus in large print or braille for those with visual impairments,
- Quiet, low-light environments for those sensitive to noise and bright lights, and
- Dietary accommodations (be sure the restaurant can accommodate specific dietary needs, such as gluten-free, vegetarian, or low-sodium options).
It is a good idea to call ahead and discuss any specific accommodations to avoid surprises on the day.
Provide clear directions and information
Make sure the individuals or group you are planning for are well-informed about the day’s itinerary. Clear instructions can help everyone feel more comfortable and reduce anxiety:
- Provide information about the venue’s layout, the availability of accessible features (e.g., wheelchair ramps, lifts), and any potential obstacles.
- Consider offering written or digital maps of the venue’s layout, the availability of accessible features (e.g., ramps, lifts) and any potential obstacles.
- If the venue has specific times for quiet hours or accessible events, make sure to plan the visit around these offerings.
Prepare for emergencies
While planning, it is essential to consider possible emergencies. Carry all necessary medications, devices (e.g., oxygen tanks, mobility aids), and emergency contact information. Be familiar with the location of nearby medical facilities in case of illness or injury. Additionally, make sure the person you are planning for has a way to contact you if they need assistance during the day.
Be patient and empathetic
Finally, remember everyone has different abilities and needs, and it is important to approach the day with empathy and patience. Things may not go as planned, and the pace might be slower than expected. But being flexible, understanding, and adjusting as needed will ensure the outing is a positive experience for everyone.
Planning an accessible day out requires thorough preparation and consideration of the individual’s needs and preferences. By choosing accessible locations, arranging for special accommodations, and creating a flexible itinerary, you can ensure everyone enjoys a fulfilling, safe, and comfortable outing. The key to success is empathy, flexibility, and careful planning—creating an inclusive experience that allows everyone to have fun and make memories together.
At KompleteCare, this philosophy is at the heart of our services. We strive to ensure every individual, regardless of their age or ability, is supported in enjoying life to the fullest. Whether supporting family outings, group excursions, or individual adventures, KompleteCare embodies the values of inclusion, comfort, and respect for diverse needs.
If you, or a loved one, would benefit from day programs and social groups, KompleteCare offers a variety of accessible options designed to promote community connection, personal growth, and meaningful engagement. Learn more about our Day Options program in Adelaide and Perth via our website, contact us on (08) 8265 5696, or fill out an enquiry form.